Part-Time Events Assistant — AV Production (Atlanta)

About The O Agency The O Agency is an Atlanta-based AV production company. We design, plan, and execute audio, video, lighting, and staging for corporate events, conferences, weddings, brand activations, and private functions across the metro Atlanta area. We're a small, fast-moving team that takes pride in flawless execution and treating every client like a long-term partner. About the Role We're hiring a part-time Events Assistant to support both the planning side and the sales/booking side of our business. You'll be the connective tissue between our clients, our production team, and our calendar — making sure inquiries get answered fast, events get planned tight, and nothing falls through the cracks. This is a hybrid role: you'll handle most planning, client communication, and booking work remotely, then show up on-site for key events to assist our lead coordinator and AV crew. It's ideal for someone who has 2–4 years of events, hospitality, or AV-adjacent experience and wants flexible part-time hours with real responsibility. What You'll Do • Respond to incoming event inquiries via email, phone, and our website within 24 hours. • Qualify leads: gather event date, venue, scope, budget, and AV needs before passing to the owner. • Build and send proposals, quotes, and contracts using our templates. • Maintain the booking calendar; prevent double-bookings and flag scheduling conflicts. • Coordinate event logistics: timelines, run-of-show, venue contacts, vendor coordination, and crew call sheets. • Liaise with clients in the lead-up to events — gather final details, confirm load-in times, and manage last-minute changes. • Attend select events on-site to assist with client check-in, vendor coordination, and supporting the AV lead. • Follow up post-event: thank-you notes, feedback collection, invoice tracking, and nudging repeat-booking opportunities. • Keep our CRM, Google Drive, and shared calendars clean, current, and organized. • Help with light sales support: outreach to past clients, referral follow-ups, and basic pipeline tracking. What We're Looking For • 2–4 years of experience in event coordination, hospitality, venue management, AV production, or a sales/booking role at an event-services company. • Comfortable on the phone and over email with clients — polished, warm, and responsive. • Highly organized; you actually enjoy spreadsheets, calendars, and checklists. • Reliable transportation and a valid driver's license (you'll travel to venues across metro Atlanta). • Available some evenings and weekends — events don't all happen 9–5. • Basic comfort with Google Workspace (Docs, Sheets, Calendar, Gmail). • Calm under pressure: when a mic goes out 10 minutes before doors, you don't panic. Nice to Have • Working knowledge of AV terminology (lavs vs. handhelds, line array, DMX, gain staging, etc.). • Experience with a CRM (HoneyBook, Dubsado, HubSpot, 17hats, Goldcast, etc.). • Existing relationships with Atlanta venues, planners, or production vendors. • Experience writing proposals or invoicing clients. Compensation & Schedule • $20–$28 per hour, based on experience. • 15–25 hours per week, with flexibility around the event calendar. • Mostly remote planning work; on-site at venues for key events (mostly evenings/weekends). Pay: $20.00 - $28.00 per hour Benefits: • Employee discount • Flexible schedule • Professional development assistance Application Question(s): • Can you describe how you’re background and experience is relevant for this position? Ability to Commute: • Atlanta, GA 30336 (Required) Work Location: Hybrid remote in Atlanta, GA 30336