Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support a busy legal team in New Orleans, Louisiana. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced services environment and can balance administrative coordination with litigation support tasks. The role requires strong judgment, attention to detail, and the ability to manage schedules, documents, and communication across multiple stakeholders.Responsibilities:• Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness.• Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner.• Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored.• Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams.• Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination.• Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics.• Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts.• Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events.• Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings.• Review and process service-related documents, including sheriff service receipts and other court-directed notices.