Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to provide contract support to the Compliance Department in Pittsburgh, Pennsylvania. This Contract position will help coordinate administrative processes, organize compliance-related documentation, and assist with training materials and internal follow-up activities. The role works closely with compliance leadership and is well suited for someone with experience in healthcare administration, regulatory support, and managing multiple priorities with accuracy.Responsibilities:• Compile and maintain company-wide safety documentation by gathering source files, organizing records, and updating tracking tools to ensure materials are current and accessible.• Research state-level radiation regulations and summarize applicable requirements to support updates to compliance protocols across multiple jurisdictions.• Rework existing policy content into standardized templates, improving consistency, readability, and organization under leadership guidance.• Build and manage recurring calendar reminders and Outlook notifications for daily, weekly, and monthly compliance activities and key accountability deadlines.• Draft brief training scripts and supporting content for webinars and focused educational sessions covering compliance topics and operational best practices.• Create practical reference materials and side-by-side guides that help office teams complete essential compliance tasks accurately and efficiently.• Review registration records against current office rosters, identify discrepancies, and assist with follow-up actions to correct missing or inaccurate information.• Distribute communications and materials related to compliance initiatives, implementation activities, and training support needs.• Track compliance deliverables, send reminders to stakeholders, and confirm required data and documentation are submitted on schedule.• Provide additional administrative and training support for onboarding, annual education, and other compliance-related assignments as needed.