Administrative Assistant - Part Time

Administrative Assistant - Part Time If you’ve built wealth, you deserve more than just good advice. You deserve a trusted team that advocates for you, elevates your strategy, and aligns every dollar with your vision. At Island Wealth Strategies, that is what we do. We bring clarity to complex decisions, challenge the status quo when needed, and guide clients toward peace, confidence, and long‑term success. Our purpose is simple. We serve with integrity, elevate what is possible, and make a meaningful and lasting impact. We operate through values of family, integrity, excellence, innovation, servant leadership, and mindful communication. As a high performing financial firm in active growth mode, Island Wealth Strategies is executing an ambitious and exciting campaign to reach $100 million in 1,000 days through disciplined growth, strong profitability, and exceptional client experience. The Opportunity Island Wealth Strategies is seeking a polished, proactive, and highly organized Administrative Assistant to support executive leaders and operational workflows in a fast-paced, high-touch environment.This is not a traditional back-office admin role. We are looking for someone who operates with executive-level professionalism, anticipates needs before they arise, and thrives in environments where details, discretion, responsiveness, and client experience matter. This role is ideal for someone who: • Has experience supporting executives, founders, or high-performing teams • Enjoys creating order, momentum, and operational excellence • Wants meaningful, flexible part-time work with long-term growth potential • May be returning to the workforce, shifting into a more flexible season of life, or looking for a role with future upward mobility This is a hybrid role based in the Dallas-Fort Worth (DFW) Metroplex. Candidates must be local to the DFW area and available for occasional in-office support, errands, event support, and executive coordination as needed. What You’ll Do Executive and Administrative Support • Manage calendars, scheduling, and meeting coordination • Assist with inbox organization and executive follow-up • Coordinate Zoom meetings and meeting logistics • Prepare materials, notes, documents, and presentations • Handle confidential information with professionalism and discretion • Support day-to-day operational and administrative workflows Office, Event, and Operational Support • Assist with office coordination and occasional on-site setup • Support executive meetings, team gatherings, and client events • Run occasional local errands or administrative tasks within the DFW area • Help maintain organization across internal systems and workflows • Proactively identify gaps, inefficiencies, or opportunities for improvement Client and Team Coordination • Serve as a polished and professional point of contact • Support client communications and follow-through • Maintain and update records within Monday.com and internal systems • Coordinate across leadership and internal teams to ensure alignment and execution • Contribute to a collaborative, solutions-oriented culture Technology and AI Enablement • Utilize Microsoft Office and digital collaboration tools daily • Work within Monday.com and quickly learn internal systems • Leverage AI tools and technology to improve efficiency and organization • Examples may include Claude, Microsoft Copilot, or similar tools What You Bring • Previous administrative, executive assistant, operations, hospitality, or coordination experience preferred • Experience supporting executives or high-performing professionals strongly preferred • Exceptional organizational skills and attention to detail • Strong written and verbal communication skills • Professional presence with a warm, polished demeanor • Ability to move quickly while maintaining accuracy • Comfort navigating ambiguity and shifting priorities • Tech-savvy with willingness to learn new systems quickly • Ability to work independently and exercise sound judgment • Reliable transportation and ability to support occasional in-person needs across DFW Work Structure and Location • Part-time hourly role averaging approximately 20 hours per week • Hybrid role based in DFW Texas • Flexible scheduling structure available • Hours may be split between mornings, afternoons, or evenings depending on business needs and mutual fit • Occasional local travel, office support, errands, and event