Admin Assistant Miami 3 LOCATIONS+ SoMi+Kendall+Coral Gables ONSITE $20-$25 FT + Benefits NOW HIRING

We are seeking a detail-oriented and organized Administrative Support Specialist to join our team. We have 3 entry level positions in Kendall, Coral Gables and South Miami. The ideal candidate will focus on managing client inquiries, updating purchase orders, processing invoices, and handling accounts payable. This role is pivotal in ensuring seamless communication with clients and maintaining accurate financial and administrative records. Key Responsibilities Client Inquiries: • Serve as the first point of contact for client inquiries via phone, email, or in person. • Provide timely and professional responses to client questions and concerns. • Collaborate with internal teams to address client needs and ensure satisfaction. Purchase Order Management: • Update and maintain purchase orders in the system. • Ensure accuracy and completeness of all purchase order documentation. • Coordinate with vendors and suppliers to track order status and resolve discrepancies. Invoice Processing: • Review and process invoices for accuracy and compliance with company policies. • Match invoices with purchase orders and resolve any discrepancies. • Enter invoice data into the accounting system and ensure timely approval. Administrative Support: • Maintain organized records and files, both physical and digital. • Generate reports and provide administrative support to management as needed. • Assist in improving and implementing administrative processes. Qualifications • Proven experience in administrative support, accounts payable, or a similar role. • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with accounting software. BONUS FOR QUICKBOOKS, ELECTRONIC MEDICAL RECORDS, or Yardi • Strong organizational skills with attention to detail. • Excellent communication and interpersonal skills. • Ability to manage multiple tasks and meet deadlines in a fast-paced environment. • Experience with ERP or financial management systems. • Familiarity with purchase order and invoicing workflows. Interested and qualified candidates please apply and reach out to STEFANIE FURNISS 786-897-7903